The office of the City Clerk has three main functions: to perform the legal duties of the Clerk of the Council; to serve as municipal elections officer; and to maintain the official records of the City. Included in the duties of the Clerk to the Council is the preparation of the Council agenda and related material; preparation and indexing of Council meeting minutes, and processing of ordinances, resolutions and other official documents. The duties as municipal elections officer include assisting Council candidates with filing nomination papers, statements of economic interests and campaign financial statements. In maintaining official City records, the Clerk maintains the Madera Municipal Code and serves as local filing officer for the Fair Political Practices Commission. In summary, the City Clerk documents the history of the City of Madera.

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