Purchasing - Central Supply is committed to obtaining the most desirable goods and services to meet the City's operational needs, at the lowest possible cost, delivered in a timely manner, and in compliance with all City policies and applicable State Purchasing laws.

Purchasing - Central Supply is responsible for all aspects of the City's centralized procurement process. Its objective is to acquire needed goods and services as efficiently and as inexpensively as possible, while assuring fair and equal opportunity to all qualified vendors. To achieve this objective, Purchasing - Central Supply seeks to foster as much competition as possible. In doing so, we adopt the goal of fairness by ensuring all who wish to compete for the opportunity to sell to the City of Madera can do so.

Purchasing - Central Supply's primary function is to assist other City Departments in their procurement efforts, securing materials and services which meet necessary standards. Concurrently, Purchasing - Central Supply monitors all procurement to ascertain compliance with applicable laws.

Department personnel prepare the City's procurement program; establish standards for quality assurance; purchase products and services; and administer contracts. Staff prepare specifications and schedule purchases; develop advantageous contractual terms; solicit and evaluate bids; award and administer contracts; place legal advertisements; prepare contract documents; maintain procurement records for all City departments; and formulate policy for the disposition of excess and/or obsolete material.  Additionally, the department performs specialized specification writing functions for acquisition of all automotive vehicles, heavy equipment and related service contracts.

Functioning as a major business office of the City with the vendor community, Purchasing - Central Supply strives to promote goodwill through sound business practices, efficient operations and supporting the purchase of recycled and environmentally preferred products while providing the greatest value for the tax dollar.

Our policy is intended to:

• Give all suppliers full, fair, prompt and courteous consideration
• Keep competition open and fair
• Solicit supplier suggestions in the determination of clear and adequate specifications and standards.
• Cooperate with suppliers and consider possible difficulties they may encounter
• Observe strict truthfulness and the highest ethics in all transactions and correspondence
• Support the purchase of recycled and environmentally preferred products
• Provide timely, efficient and cost effective services to City staff.
• Provide another tool to assist in the success implementation of the Vision Madera 2025 Vision and Action Plan